Below are the bylaws as recommended by the current Executive Board for academic year 2013-2014. While there are a number of formatting and wording changes, there are three true differences:
- The absence of the Vice President of Membership/Marketing.
- The function of Vice President of Marketing overlaps greatly with the Vice President of Communication.
- The function of Vice President of Membership overlaps with the Vice President of Camaraderie, with the exception of possible membership dues.
- The addition of a Vice President of Professional Development
- The Vice President of Professional Development shall be responsible for the management & dissemination of job opportunities, internship opportunities, professional development & leadership classes, and other information relevant to the professional advancement of the membership at large.
- The addition of Article III (Membership), item 4: Membership dues. A majority vote at a recent general membership meeting showed that the membership was willing to consider paying dues as a means of fundraising. Article III, Item 4 grants the power to set membership dues to the Executive Board, and requires that dues be passed by a 2/3 majority vote of the general body.
Please e-mail any questions or requested clarifications to firstname.lastname@example.org before 5PM on March 18, 2013 so that they may be addressed at the Executive Board meeting that evening.
Keep reading for the full text of the bylaws.
ARTICLE I: NAME
- The name of the organization shall be the Student Veteran Organization at San Diego State University.
ARTICLE II: PURPOSE
- The primary purpose of the Student Veteran Organization at San Diego State University shall be to foster fellowship of like-minded individuals in order to create a network of students and successful alumni to build camaraderie and provide continued professional & leadership development.
- The secondary purpose of the Student Veteran Organization at San Diego State University is to make veterans, active duty personnel, reservists and their families aware of all benefits and resources entitled to them.
ARTICLE III: MEMBERSHIP
- Membership in the organization shall be open to all regularly enrolled San Diego State University students. A focus shall be placed on recruiting those who are military veterans, active duty personnel, reservists, Reserve Officers’ Training Corps members, and family members of the aforementioned.
- Up to a maximum of 20 percent of the members of a student organization may be individuals who are not California State University students (e.g., community members, students at other colleges). Only students enrolled at San Diego State University may vote on issues that come before the members or hold officer positions.
- Eligibility for membership or appointed/elected student officer positions in the campus-recognized chapter or group may not be limited on the basis of race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation, or disability. The Student Veteran Organization at San Diego State University has no rules or policies that discriminate on the basis of race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation, or disability.
- The Executive Board shall determine membership dues. Any alteration to membership dues shall require a two-thirds majority vote of the members at large.
- Refer to the Student Life and Leadership Handbook (Page 69) for guidelines of removal of member.
ARTICLE IV: OFFICERS
- Requirements and Responsibilities
- The officers of this organization shall be:
- Executive Vice President
- Vice President of Communication
- Vice President of Camaraderie
- Vice President of Fundraising
- Vice President of Community Service
- Vice President of Professional Development
- To be eligible for office, candidates must be regularly enrolled students at San Diego State University. Eligibility requirements mandated by San Diego State University can be found in the Student Organization Handbook.
- The term of office shall be one academic year, beginning on the last day of the year and ending on the last day of the following year. The newly elected officers will decide near the end of the spring semester how they will function during the summer session.
- Officers can be removed from office by completion of their term or by ⅔ vote of the general membership present at the meeting.
- Vacancies will be filled by other active officers on a volunteer basis until the standing officers select another member via nomination and vote. In the event that the President resigns, the Vice President shall serve as Acting President until a Vote of Confidence confirms the Vice President’s succession as President. An election will then be held to fill the Vice President’s position.
- Election Procedures
- Candidates have the opportunity to send an official statement to the members by sending a statement (200 words max) to the Vice President of Communication no later than 7PM on the Monday of the week prior to election night. Slander, harassment or anything deemed as inappropriate will be sent back to the candidate and not published. Official statements will be distributed through the Student Veteran Organization at San Diego State University website and mailing list the week prior to the election meeting. There is no time window to claim candidacy.
- Nominations for office shall occur approximately one month before the scheduled final of each year.
- In accordance with San Diego State University’s Student Organization handbook, all members in good standing with the Student Veteran Organization at San Diego State University may run for any position on the Executive Board. Those running for President and Treasurer must have a GPA of 2.0 or higher, per handbook policy.
- Members nominated for more than one position will be ticketed for the highest position. If the candidate does not get elected for the position they are running for, they may use floor nomination to become ticketed on the other ballots.
- Members may nominate themselves or others. A nomination must be seconded in order for the member to be officially nominated.
- If a member is nominated, they must accept the nomination in order to be ticketed.
- Members may not be nominated in absentia without their consent.
- Nominees are allowed to drop candidacy at any time. Nominees may be removed by 3/4 vote from Executive Board.
- Election night
- Elections shall occur approximately three weeks before the scheduled final of each year.
- Elections shall be held in the following order: President, Executive Vice President, Treasurer, Communication, Membership, Camaraderie, Fundraising, and Community Service.
- All candidates shall be allowed to speak on election night.
- If the candidate cannot be present, they may send a PowerPoint or email to a member or officer to present on behalf of the candidate.
- Visual aids are allowed. Candidates must bring their own presentation equipment.
- Any slander, harassment or anything deemed inappropriate will cut your speech short and review for possible removal from ticket will begin immediately.
- Speeches will be limited to 5 minutes.
- All candidates for the current position will be outside, minus the speaker.
- After all speeches for the position are completed, all candidates will be asked no more than three questions (five for President, Executive Vice President and Treasurer). All candidates will be present for questioning and the first candidate questioned will be revolving, to ensure that one candidate does not answer first or last for each question.
- All candidates will be excused from the meeting and a discussion will open for members. This discussion will last no more than 5 minutes per position.
- Votes will then be taken by a method to be agreed upon by the membership body.
- Absentee voting is allowed and the list will be handled by the Vice President of Communication to ensure only one vote per member.
- Votes will be counted by the by the Vice President of Communication, and one neutral party (such as the Advisor). During the election of the Vice President of Communication, votes shall be counted by the currently seated Executive Vice President.
- After all votes are tallied, results will be announced.
ARTICLE V: MEETINGS
- Regular meetings of the organization shall be held every two weeks on the day designated by the Executive Board.
- Executive Board meetings shall be held every two weeks, during weeks in which the organization does not meet, on the day designated by the executive board.
- The President or Acting President may call special meetings when the need arises.
- Agendas for meetings shall be prepared and provided to all members forty-eight hours prior to the meeting via the SVO website and/or hard copy.
- A quorum for any regular or special meeting shall be fifty percent plus one officer present.
ARTICLE VI: POWERS
- The Student Veteran Organization at San Diego State University has no standing committees. All Executive Board members, less the President and Executive Vice President, shall have the right to establish and maintain committees to assist in the performance of their duties.
- Additional committees may be created by majority vote by the officers. Committee members shall be selected on a volunteer basis or by accepting nomination by an Executive Board member.
- The organization shall operate as a non-profit association and no profits may accrue to any individual within the organization.
- Unless otherwise provided in these bylaws or the parliamentary authority, decisions of the organization shall be made by a simple majority of those present and voting, and absentee voting electronically, with those abstaining from the vote not figuring into the determination of the majority required.
- For purposes of any vote, apart from nomination and selection for officer positions, all officers present will have one vote per issue save the President. The President will not be eligible to vote unless a tie-breaking vote is needed. During nomination and voting for the officer positions, all active members of the Student Veteran Organization have one vote.
ARTICLE VII: PARLIAMENTARY AUTHORITY
- The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the organization in all cases in which they are applicable and in which they are consistent with these bylaws and any special rules of order the organization may adopt.
ARTICLE VIII: AMENDMENT OF BYLAWS
- These bylaws may be amended at any regular meeting of the organization by a two-thirds vote, provided that the amendment has been submitted and discussed in writing at the previous regular meeting.